FAQs

 

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How do I register for the conference?
Go to sem.org, hover your cursor over the word “Conferences” at the top of the home page and click the respective conference. Scroll down the conference page and click Register.

What is included with my paid registration?
SEM receptions, one awards luncheon ticket, downloadable conference papers, 3-day exposition.

What is included with pre-conference courses?
1. Lunch each day of the course.
2. Course handout materials
3. Refreshment breaks.

Can I register on-site for a pre-conference course/conference?
Yes, but it is best to pre-register, as it offers a significant discount and saves time at the start of registration.

How can I get a Team Discount?
1. 10% discount allowed for 3-4 registrants.
2. 15% discount allowed for 5+
3. Registrants must be from the same organization
4. Only ONE purchase order may be submitted when applying for a team discount

Can I register and pay with a Purchase Order (PO)?
Yes, registration and PO must submitted no later than January 5, 2017.  After January 5, a Purchase Order will not be accepted as a form of payment.

What is the Cancellation Policy?
If the course or conference is canceled for any reason, the Society for Experimental Mechanics’ liability is limited to the return of the registration fees.  We understand that circumstances may arise that require you to cancel. If you need to cancel, your conference fee, less a $75.00 nonrefundable cancellation fee, will be refunded when the cancellation is made in writing and received by January 5thNo refunds will be given for cancellations received after January 5th. Cancellation notification should be faxed or emailed to Shari Matthews: Fax: 203-790-4472; shari@sem1.com.

Who is eligible for Student Rates?
Full-time graduate/under graduate students (that are not working full-time). Student must submit a letter proving full-time status to qualify for student rates.  Students should email student proof to Shari Matthews at shari@sem1.com.  Note that Post Doctorates are not eligible for student rates.

Can I bring a guest to the conference?
Yes. You may bring a guest to all SEM sponsored functions. If you wish to bring your guest to the Awards Luncheon, you must purchase a guest ticket.  Guests are not allowed to attend technical paper sessions.

Is my guest allowed to attend vendor sponsored events?
You must check with the vendor sponsoring the event.

How can I get an invitation letter?
1. Send an email request to Jennifer Tingets at jen@sem1.com.
2. Include your FULL name and FULL mailing address in the request.

Can I get a Certificate of Attendance and/or Presentation?
Yes, however, all requests must be received no later than 12:00 NOON on the Wednesday of the conference week. After Wednesday you will be put on a list and the certificate will be emailed once Shari returns to the office.

What time is my presentation?
You can locate this information on the IMAC/Annual conference pages, in your final program (included in your welcome bag) or on the smartphone app currently being used.

Is parking included at the conference?
Since this varies from venue to venue, please check with the hotel registration desk.

How do I access the downloadable conference papers?
Instructions will be sent via email with your registration receipt.
There will also be information at the registration area with the instructions.

How do I make my hotel reservation?
Book via the link on our website or call the hotel directly.
Do not use a 3rd Party Reservation Service/Agent or SEM and the Hotel will not be able to guarantee your reservation.

What files are required to submit with my final paper?
1. PDF of completed paper as it is intended to be read
(PDFs preserve formatting whereas WORD does not which is why PDFs are mandatory).
2. Source Files (text and images separately)
3. Completed Copyright Transfer Agreement
4. Completed Biographical Information Form

Does SEM provide templates?
No. The requirements for format are clearly identified in the “Proceedings Paper Preparation Instructions” on each respective conference page.

How do I upload my files?
This information can be found on the SEM website. Hover your cursor over the word “Conference” at the top of the home page, and click the respective conference.  Scroll down the conference page to the section titled: Present/Publish and click the button titled “Proceedings Paper Upload Instructions”.

Can I proof my paper before it is published in Conference Proceedings with Springer?
Yes, you will receive an email from the publisher (Springer/SPI-global) after the conference. You will have ONE chance to make changes to the proof.  Please watch for this email!

Why is having your badge important?
1. You cannot attend technical sessions without a White Badge.
2. You cannot attend SEM sponsored receptions without your badge.
3. You cannot attend vendor sponsored sessions without your badge.

What if I lose my badge?
Come to the conference registration desk and ask the SEM Staff for a replacement badge.

Can I take pictures during Technical Papers?
Pictures and videos of presentations are not allowed; however, this may be possible only if you have received express permission directly from the presenter and the session chair has been made aware that such permission was granted.